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OAA- Office Administrative Assistant
Category: Aerospace, Manufacturing
  • Your pay will be discussed at your interview

Job code: lhw-e0-90664563

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Sandia National Laboratories

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
  35 Views, 0 Applications  
OAA- Office Administrative Assistant


On any given day, you may be called on to:

+ Perform secretarial and clerical work for the organization managers and staff.
+ Prepare a variety of documents, including correspondence, reports, vugraphs, charts, etc. Originates routine correspondence, edits and formats documents, and assists in processing paperwork in accordance with SNL policies and procedures.
+ Sets up file systems for all documents and maintains all programmatic and administrative records and files.
+ Follow all procedures for the filing and maintenance of classified or sensitive documents and records.
+ Sets up databases, enters and maintains data and responds to requests for information.
+ Makes domestic and foreign travel arrangements for the manager and staff.
+ Coordinates and schedules all meetings.
+ Prepares and distributes meeting minutes.
+ Handles telephone communications and receives visitors; ascertains nature of calls or visits; takes messages or schedules appointments; responds to routine questions or refers individuals to appropriate sources of information; and serves as an information resource to the manager and staff.
+ Maintains manager's calendar in Outlook.

**Job Details**

# of Mgrs: 1-5

# of Staff: 0-80

Org. #(s): To be determined

Bldg. Location(s): To be determined


To be experience qualified, the applicant must have four (4) years recent secretarial-related experience, or an Associate Degree from an accredited college or university in Secretarial Sciences or related field, and six (6) months secretarial-related experience. To be qualified, the applicant must have passed, based on Sandia specified grades, the Sandia battery of Secretarial tests including typing.

The requirements listed below are in addition to the 4 years of directly related experience listed in "What Your Job Will Be Like":

+ Experience with supporting multiple managers and staff members
+ Experience with complex calendaring in Outlook and meeting scheduling logistics
+ Ability to support projects and events by managing deadlines and communications
+ Strong interpersonal and communication skills
+ Strong office management and organizational skills
+ Strong team orientation and customer focus
+ Ability work independently and take initiative
+ Attention to details
+ Proficient in Microsoft Word, Excel, and PowerPoint and Outlook.

Required Testing:

Applicants must meet the minimum pre-requisites to be scheduled for testing. The applicant will be contacted and scheduled for the next available test date. All applicants must be prepared to test upon application submittal. Once successful testing has been completed, the hiring manager will be notified.

Full consideration will not be given to applicants that have not met all of the pre-requisites including testing. Interviews will not be scheduled until the applicant has successfully test-qualified and has been selected by the manager as a top applicant. Passing the test does not guarantee an interview or a selection.

If the applicant is not able to schedule testing within the time constraints of the position posting, selection timelines, and the available test dates, they will not be considered for the position. It is imperative that applicants are immediately available for testing in order to provide the best opportunities.

Once the applicant has submitted their application and resume, there will be several levels of screening as applicable: (1) resume review for direct experience and related-work history; (2) skills assessments (typing, Microsoft software competency, and basic office skills through computer tests); (3) interview evaluations; (4) pre-employment background reviews; and (5) drug testing. Each screening level must be passed successfully and consecutively in order to be eligible for consideration.


+ Proficiency in SharePoint
+ Active Department of Energy (DOE) security clearance
+ Active Department of Defense (DOD) security clearance
+ Associates of Applied Science degree with a concentration in Office Technology

About Sandia:

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

+ Challenging work withamazingimpact that contributes to security, peace, and freedom worldwide
+ Extraordinary co-workers
+ Some of the best tools, equipment, and research facilities in the world
+ Career advancement and enrichment opportunities
+ Flexible schedules, generous vacations,strongmedical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

_World-changing technologies. Life-changing careers._ Learn more about Sandia at:

*These benefits vary by job classification.

Security Clearance:

Position requires a Department of Energy (DOE) granted L or Q-level security clearance.

Sandia is required by DOE directive to conduct a pre-employment drug testing, and a pre-employment background review that includes personal reference checks, law enforcement record and credit checks, and employment and education verifications. Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, rendering the inability to perform the duties assigned and resulting in termination of employment.

EEO Statement:

Equal opportunity employer/Disability/Vet/GLBT


As a condition of employment, this position is represented by the Office and Professional Employees International Union (OPEIU) and represented employees must pay the monthly membership dues or agency fee.

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